UW Records Management – Information records management, retention, storage, and destruction. As such, they must be retained as evidence in accordance with UW records retention practices: Email as public record Email messages are public records when they are created or received in the transaction of public business. Potential or confirmed exposure or breach of personal data in email should be promptly reported to For more information, click here.Įmployee use of UW Email UW Email is made available to UW faculty and staff solely for the purpose of facilitating effective business operations. The message you send to one person can easily spread to many more. Never assume email is private, even when using encryption technologies. Email messages can be kept and forwarded. This includes personnel data, patient records, student information, and financial information. Do not send sensitive information by email. The Bulk Email at the UW page explains UW policy on sending out large batches of email.Įmail guidelines and rules Privacy The UW email systems are provided to support UW activities and are subject to state laws and UW policy. The UW Electronic Directory Service is an online directory that many email programs can use. The Securing Your Computer page explains how to protect yourself from viruses, spyware, phishing, and other malware attacks. Get Sophos anti-virus softwareto protect your Windows and Apple computer. Create email distribution lists, including class email lists with the Mailman service. You can Change Your UW Email Forwarding anytime. Email resources and guidelines Useful email tools UW Gmail is only FERPA compatible it is not HIPAA compatible.Īs such, UW Medicine workforce members and clinical students are prohibited from forwarding their UW email to UW Gmail. UW Exchange Online is both HIPAA and FERPA compatible. 
For more detail and regular updates, see UW Google Changes Project.įor a more detailed breakdown and feature comparison of UW Exchange Online and UW Gmail, please see Which email service should you use?. Additional changes to UW Google are likely. Please note: As of 8/25/21, the creation of new UW Google accounts for Shared UW NetIDs and the creation of new Google Shared Drives has been disabled. Explore use of digital identity wallets.UW Event Calendar Data Retention Policy.Subscribe an Academic Calendar Feed to Your Personal Calendar.Publicize departmental events for students via MyUW.Create Repeating, Recurring, and Multi-Day Events.Make Your Calendar’s Web Site Accessible.Technology Services and Equipment Bill Viewer.
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UW Chief Information Security Officer (CISO).
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